|(Barangay Bel-Air Village Association)||
|General Informaion | Board of Governors | Policies/Rules/Regulations|
Board of Governors
of Governors manages and controls the affairs of the Association. It
is composed on nine (9) members who serve for a term of three (3) years.
They are chosen and elected by the members of the Association during
the annual general membership meeting held on the last Saturday of June
of every year.
President and Chairman of the Board
As Chairman of the Board, he shall act as the presiding officer over all meetings of members, regular and special. He shall cast his vote on questions brought or taken up before such meeting only in case of tie.
The President shall preside over all regular or special meetings of the Board of Governors. He may cast his vote on all questions and issues brought before the Board, when necessary.
of the Association and Chairman of the Board, he shall exercise general
supervision of the affairs of the Association and the entire Village.
However, he may delegate the same, wholly or partly, to the other officers
or members of the Board, in writing.
sign and implement all contracts, agreements, documents and binding
commitments entered into for and in behalf of the Association, as authorized
by the Board of Governors through a general or special resolution, or
other written instruments.
He shall name or appoint all the agents and employees of the Association subject to the approval and/or revocation by the Board; provided, however, that he may dismiss or accept the resignation of all employees even without prior action by the Board.
In the absence, illness or permanent or temporary incapacity of the President, the Vice-President shall assume the powers and duties of the President.
He shall act as one of the authorized signatories of the Association of its depositary banks, and perform such other functions as may be assigned to him by the President or the Board of Governors.
As its financial officer, he shall have the custody of all the funds and properties of the Association. He shall perform all acts incidental to the position of Treasurer and financial officers of the Association, subject to the control of the Board of Governors.
render an annual statement of the assets and liabilities of the Association
for approval of the Board, and statement of his cash account at any
time that the President or the Board of Governors may require him. He
shall likewise approve all requests for payment or withdrawal prior
to the issuance of checks.
He shall keep the required and proper books of accounts, and enter therein a full and accurate account of all monies and properties received and paid by him on account of the Association.
Notwithstanding the foregoing provision, the Board of Governors may name and appoint a reputable firm or entity to perform the works of the Treasurer of the Association under such terms and conditions as the Board may determine and, in which case, the appointment of a person as Treasurer of the Association may be dispensed with by the Board.
The Treasurer need not be a member of the Association.
Secretary shall be responsible for the proper recordation of the minutes
of all meetings of the Board of Governors and Association members, including
the agreements and decisions arrived at by both or either the Board
of Governors and the members.
The Secretary need not be a member of the Board of Governors, or a member of the Association.
The Legal Committee shall see to it that all the rulings of the Association over its residents and property owners within its jurisdiction are enforced and strictly complied with and provide legal advice when necessary. It shall likewise coordinate with the Legal Counsel regarding the status of the ongoing cases and review the pleadings prepared by the former before the same is filed with the proper court/quasi-judicial body.
The Legal Committee shall review the Retainer’s Contract between the Association and its Legal Counsel, and make the necessary recommendations before payment of any fees charged by the Legal Counsel may be made.
Committee shall be primarily responsible for the protection of the lives
and properties of property owners and residents, and of the Association
as well. Along this line, it shall formulate, review and amend security
policies deemed appropriate to the needs of the Village and existing
times for the approval of the Board. It shall coordinate with the Barangay
Bel- Air and Barangay’s Peace and Order Committee concerning security
policies affecting the welfare of the entire Village as well as the
logistical and financial requirements of the Security Force when necessary
and with the security forces of other villages.
Building/Business Blocks Committee
The Building/Business Blocks Committee shall be responsible for the implementation of the Association’s deed restrictions, and rules and regulations relative to buildings and construction work. It shall assess and evaluate if the plans of a proposed new undertaking or the renovation/repair conform to the guidelines laid down by the Association before issuing the appropriate construction or demolition work permit. It shall inspect the construction site at any time of the day, if necessary, and notify the concerned property owner or resident and contractor to correct the violation, if any.
Committee shall endorse to or coordinate with the Barangay the issuance/non-issuance
of a clearance, upon recommendation of the Association Engineer, necessary
for securing an occupancy permit, business permit or the like particularly
in the case of delinquent property owners/residents who failed to rectify
Civil Works Committee
The Civil Works Committee shall coordinate with the Ecology Committee of BAVA and Infrastructure Committee of Barangay to establish a clean, safe and wholesome environment of Bel-Air Village.
Every year, a maintenance program will be defined to insure that the facilities of the Village are properly functioning and aesthetically pleasing. These will include, among others, the Association’s building(s), parks, playgrounds (as well as the equipment therein), roads, drainage system, streets (including signs), sidewalks, gutters, perimeter/barrier gates, security outposts/guard house(s).
It will see to it that the maintenance program is diligently implemented, efficiently and economically.
Every year, an improvement program will be defined to upgrade the facilities of the Village; as finances of the Association will allow. Upon approval of the Board, the committee will be responsible for the implementation of the improvement program.
It shall also evaluate and consequently endorse the proper action to be taken by the Association Board applications for Right of Way by Meralco, PLDT and other utility companies (including cable companies).
The Ecology Committee shall be responsible for the preservation and maintenance of a clean environment in Bel-Air Community through its zero waste management program and beautification project, in collaboration with the Beautification and Cleanliness Committee of Barangay Bel-Air, and Civil Works Committee.
It shall conduct ocular inspection of the trees or plants prior to its cutting or trimming especially when so requested by residents, or endangers the Village resources or facilities such as sidewalks and the like, in coordination with Civil Works Committee. Through the Association’s Maintenance Consultant, the Ecology Committee shall also monitor the garbage collection activities and direct the Ecology crew on the proper care of trees and plants within the Village including the cleanliness of the streets and sidewalks. Moreover, it shall notify the owners of vacant houses/unattended properties regarding the maintenance of the same.
Community Relations and Seniors Committee
Relations Committee shall espouse activities which promote the physical,
mental spiritual and holistic well being of its residents, and foster
camaraderie among residents and its neighboring villages. It shall also
be primarily responsible for the conduct of the annual PASINAYA and
bingo activities, in collaboration with the Barangay’s Social
Services and Cultural Affairs Committee, and Ladies Committee.
and Youth Committee shall vigorously initiate and pursue worthwhile
sports and youth-oriented projects and activities, in cooperation with
the Sangguniang Kabataan. It shall also review and propose the development
of new facilities. It shall formulate rules and regulations for the
use of the gym and basketball courts, including the upkeep of the equipment